Sunday, April 19, 2009

In order to insure the quality of personnel entering the police service and strengthen the foundation of the police professionalization, a standard procedure for recruitment and selection of PNP uniformed personnel is hereby established:

General Qualification for Appointment

No person shall be appointed as non-officer of the PNP unless he/she possesses the following minimum qualifications:

  • A citizen of the Philippines;
  • A person of good moral conduct;
  • Must have passed the psychiatric/psychological, drug and physical tests to be admitted by the PNP or by any NAPOLCOM accredited government hospital for the purpose of determining physical and mental health;
  • Must possess a formal baccalaureate degree from a recognized institution of learning;
  • Must be eligible in accordance with the standards set by NAPOLCOM;
  • Must not have been dishonorably discharged from military employment or dismissed for cause from any civilian position in the government;
  • Must not have convicted by final judgment of an offense or crime involving moral turpitude;
  • Must be at least one meter and sixty-two centimeters (1.62 m.) in height for male and one meter and fifty-seven centimeters (1.57 m.) for female;
  • Must weigh not more or less than five kilograms (5 kgs.) from the standard weight corresponding to his or her height, age, and sex; and
  • For a new applicant, must not be less than twenty-one (21) nor more than thirty (30) years of age: except for the last qualification, the above-enumerated qualifications shall be continuing in character and an absence of any one of them at any given time shall be a ground for separation or retirement from the service: Provided, That PNP members who are already in the service upon the effectivity of RA 8551 shall be given at least two (2) years to obtain the minimum education qualification and one (1) year to satisfy the weight requirement.

Eligibility Requirements:

Aside from those general qualifications, eligibility standard is also a vital factor. An appointee must possess the appropriate eligibility acquired from any of the following examinations:

(a) Republic Act 1080 (Bar and Board exam),
(b) PNP Entrance Examination,
(c) Republic Act 6506 (Licensure Examination for Criminology Graduates),
(d) Presidential Decree 907 (Granting Civil Service Eligibility to College Honor Graduates), and (e) the Civil Service Commission (CSC) Second level Eligibility (POI/Police Officer).

An individual can also be issued temporary appointment if he met all the above requirements except for the enumerated eligibility as long as he possess a Civil Service Sub-Professional Eligibility. However, temporary appointment must be renewed within one year, if not; his services will be automatically terminated.

Documentary Requirements:

  • Personal Data Sheet (CS form 212, Revised August 1998)
  • Colored Picture (2 Whole Body ad 2 Bust Picture)
  • Background Investigation Result
  • CSC Eligibility
  • Transcript of Records & Diploma
  • NBI Clearance
  • NP Clearance & Physical Evaluation Report
  • Certificate of Employment/Experience and Training

All documents submitted must be authenticated by appropriate authorities. Waivers for age, height, weight and education is also allowed as provided for under RA 8551.

Screening Committee

The Chief of the PNP shall establish a Screening Committee in each provincial, district and regional office that shall be responsible for the widest dissemination of vacancies in the area and determination of the fitness of police applicants.

The Screening Committee shall be composed as follows

a. Provincial Screening Committee

  • The Chief Assistant Provincial Director for Administration or any PNP Senior Officer in the province designated by the Provincial Director (in the case of Metropolitan Manila, NCRPO Director designates the senior PNP officer - Chairman).


  • NAPOLCOM Official to be designated by the NAPOLCOM Regional Director
  • Private citizen of known probity and integrity in the province to be designated by the Provincial Governor
  • PLEB Chairman in the locality where the selection will be undertaken
  • PPOC Representative to be designated by the PPOC Chairman

b. Regional Screening Committee

  • PNP Deputy - Regional Director for Administration or any PNP Senior Officer in the Regional Command designated by the PNP Regional Director - Chairman


  • NAPOLCOM Senior Official in the Regional Office to be designated by the Regional Director
  • Private citizen of know probity and integrity in the region to be designated by the Provincial Governor of the province where the Regional Command Headquarters is situated.
  • PLEB Chairman in the locality where the selection will be undertaken
  • RPOC Representative to be designated by the RPOC Chairman

c. National Screening Committee

  • Director of the NHQ, PNP Directorate for Personnel and Records Management or any PNP senior officer designated by the Chief, PNP - Chairman


  • NAPOLCOM Official to be designated by the Vice Chairman
  • Private citizen of know probity and integrity to be designated by the Napolcom, Regional Director
  • PLEB Chairman in the locality where the selection will be undertaken
  • NPOC Representative to be designated by the NPOC Chairman

Additional Screening and Recruitment Committees, however, may be constituted by the PNP General Headquarters to facilitate expeditious and efficient processing of applications, provided the herein required membership shall be followed.

Screening Procedure

a. Preliminary Interview – The applicant shall be interviewed personally by the Screening Committee. If the applicant qualifies, he/she shall be required to present or accomplish the following:

  • A personal History Statement;
  • Birth Certificate/Affidavit of two (2) witnesses;
  • Two (2) copies passport size picture;
  • Transcript of Scholastic Records and/or diploma;
  • Fingerprint card, properly accomplished; and
  • Clearance papers from hometown Police Station, PNP Provincial Command, Provincial Fiscal, and others that may be required.

b. Physical Agility Test – The Screening Committee shall require the applicant to undergo a physical agility test designed to determine whether or not he possesses the required coordination, strength and speed of movement necessary for service, as follows:

Physical Agility Test:

Maximum Total - 100 pts

Passing: Men - 70 pts

Women - 50 pts
1. 7 Pull ups (3 pts each) - 21 pts
2. 25 Push ups (1 pt each) - 25 pts
3. 36 sit-ups (1/2 pt each) - 18 pts
4. 100 meter run - 18 pts

100 Meter Runs

Men Women

17.0 sec or less

- 18 pts 19.0 sec or less - 18 pts
17.1 to 18.0 sec - 15 pts 19.1 to 20.0 sec - 15 pts
18.1 to 19.0 sec - 12 pts 20.1 to 21.0 sec - 12 pts
19.1 and over - 0 pt 21.1 sec or over - 0 pt


Pick-up and carry on shoulder (45 kilo weight for men, 20 kilo weight for women) walking 25 meters up and down, not dropping
18 pts

c. Psychological and/or Neuro Psychiatric Test – To exclude applicants who may be suffering from any mental disorder, the applicant shall take a psychological and/or neuro-psychiatric test to be administered by the PNP, NBI or any duly recognized institution and meet all the requirements in paragraph (a) above.

d. Character and Background Investigation – The Screening Committee shall cause an intensive investigation to be conducted on the character and background of the applicant with the view of determining his character reputation and possible involvement in any questionable or criminal activities as well as his propensity toward violence or use of force.

e. Physical and Mental Examination – In order to determine whether or not the applicant is in good health, free from any contagious diseases, a physical and medical examination must be conducted by the city/municipal health officer or PNP medical officer after he/she qualified for preliminary interview.

f. Final interview – The Screening Committee shall interview the qualified applicant for suitability for police work. The interview shall aid in determining likeableness, affability, attitude towards work, outside interest, forcefulness, conversational ability, disagreeable mannerism, etc.

g. Probationary – period of at least twelve (12) months.

Requirement in the Processing of Appointment

a. Original Appointments – The following are the requirements necessary for original appointments:

  • PNP Form duly accomplished;
  • Updated individual police profile under oath;
  • School Credentials (Form 137-A/Diploma/Transcript of Records);
  • Physical/Medical Clearance;
  • Birth Certificate of appointee. If not available, Baptismal Certificate;
  • Report of the PNP Screening Committee;
  • Neuro-Psychiatric Test (PNP Clearance);
  • Clearances from PNP, RTC and NBI;
  • Fingerprint and handwriting specimen;
  • Passport size picture taken within six (6) month prior to effectivity of appointment;
  • Police eligibility report of rating (if any); and
  • Oath of Office.

b. Renewal of Temporary Appointments

  • PNP Form duly accomplished;
  • Updated individual police profile under oath; and
  • Photostat copy of latest approved/attested appointment duly authenticated.

Guidelines on Probability Period

All PNP members appointed to permanent status in entry level grade shall undergo a mandatory one (1) year probability period. During this period, the services of PNP personnel so appointed may be terminated due to unsatisfactory conduct or performance at any time. The termination of services shall be done with utmost objectivity and impartiality with the end in view of affording the PNP members concerned the right to due process and equal protection of laws. In general, termination shall be in the nature of summary administrative proceedings.

a. Grounds for Termination of Services:

  • Grave Administrative Offenses
    • Grave misconduct
    • Incompetency
    • Dishonesty
    • Disloyalty to the government
    • Serious irregularities in the performance of duties
    • Violation of Law
  • Lack of Aptitude in the Service – this shall refer to any of the following circumstances:
    • Academic efficiency arising from failure to obtain a passing grade in the required basic training course in accordance with the established training rules and regulations;
    • Serious violation of training rules and regulations involving non-academic matters; and
    • Possession of such habits, traits, conduct or behavior which taken on their overall context, tends to manifest and display an undesirable disposition or attitude towards the law enforcement profession.

b. Termination Authorities

The PNP Director General, the PNP Regional Directors, including the NCR Director are designated Termination Authorities for all members of the PNP undergoing probability period, except that officers/members shall be terminated only by the Director General.

c. Termination Procedures

  • Termination of service for unsatisfactory conduct or performance while under probability period may be initiated by any of the duly designated termination authorities through an investigation/official report of the case against any PNP member concerned or upon a verified complaint of any person accompanied with sworn statement/documents in support thereof.
  • The respondent PNP member shall be furnished with a copy of complaint or charges against him and he shall answer said complaint within three(3) days from receipt thereof, endorsing pertinent supporting documents or evidences in his behalf.
  • The duly designated Termination Authority shall immediately conduct a summary hearing within the next three (3 days after receipt of respondent's answer, which hearing shall be completed within five days from its commencement.
  • If the respondent fails to answer the charges within the prescribed period, the duly designated Termination Authority shall immediately proceed with the hearing ex parte.
  • Being summary in nature, direct examination of witnesses shall be dispensed with and the sworn statements of witnesses or their affidavit shall take the place of their oral testimony. Either party shall limit the cross examination to the sworn statements and other documents on hand. Cross examination must also be confined to material and relevant issues. Prolonged arguments and other dilatory proceedings shall not be entertained. Insofar as may be compatible with the ends of justice, cross examination shall be limited to not more than thirty (30) minutes for each witnesses.
  • Within three (3) days after the completion of the hearing, decision shall be rendered by the Termination Authority.
  • The decision on any termination case shall contain the name of the respondent and his unit, a brief statement of the material facts and the findings of the Termination Authority.

d. Appeal Procedure

  • The decision of the PNP Regional Directors or equivalent commanders terminating the services of any PNP member may be appealed by the respondent to the Director General, PNP within thirty (30) days from receipt by him of said decision.
  • The decision of the Director General, PNP terminating the service of a PNP member, either as an original action on an appealed case, may be appealed by respondent to the National Police Commission, within thirty (30) days from receipt of decision. Such appeal may be filed directly with the NAPOLCOM, copy furnished the Director General, PNP who shall immediately forward the original records of the case together with the appeal papers to the NAPOLCOM for review and rendition of final decision.
  • The appeal shall state distinctly the date respondent received a copy of the decision, the grounds of the appeal together with the arguments in support thereof.
  • Appeal shall be deemed filed in case the same is sent by mail on the date shown by the postmark on the registered envelope which shall be attached to the records of the case. In case of personal delivery of the petition as appearing on the stamped date of receipt thereon.
  • The decision of the PNP Director General or the NAPOLCOM reversing an appealed decision to terminate the services of a PNP member is final and executory. Such member shall be reinstated into the service in the position and rank last held and shall be entitled to all back salaries and allowances during the period that he was out of service. Provided, that said member shall be made to complete whatever remaining probability period which was interrupted as a result of his aforementioned case.


Pursuant to Section 30 and 33 of Republic Act 6975 and in reference to NAPOLCOM Circular No. 92-015 dated November 26, 1992, hereby promulgated are the Rules and Regulation/Standing Operating Procedures in the Processing of Applicant for Lateral Entry.

Persons qualified to apply for Lateral Entry in the PNP Technical and Operation Support Units

  • A Citizen of the Philippines
  • A person of Good Moral Conduct
  • Of sound mind and body
  • Must possess a formal baccalaureate degree
  • Must be eligible in accordance with the standards set by the CSC
  • Must not have been dishonorably discharged from military employment or dismissed for caused from any civilian position in the Government
  • Must not have been convicted by final judgment of an offense or crime involving moral turpitude
  • Must be at least 1 meter and 62 centimeters (1.62 m) in height for male and 1 meter and 57 centimeters (1.57 m) for female
  • For a new applicant, must not be less than 21 nor more than 30 years of age
  • Must weigh not more or less than five (5) kgs from the standard weight corresponding to his/her height, age and sex

Waivers for Initial Appointment

The age, height and weight requirements for initial appointment to the PNP via Lateral Entry maybe waived only when the number of qualified applicants fall below the minimum annual quota and provided that an applicant shall not be below 20 years nor over 35 years of age.

Appointment of Officers into the PNP via Lateral Entry

In general, all entrance appointment to the officers' ranks in the PNP shall commence with the rank of Inspector, including those with highly technical qualifications applying for the PNP technical services, such as dentists, nurses, engineers, optometrists and graduates of forensic sciences. Doctors of medicine, members of the Bar and chaplains shall be appointed to the rank of Senior Inspector in their particular technical service.

Lateral Entry Board

There shall be created Lateral Entry Board in the Headquarters Philippine National Police which shall evaluate the qualifications of applicants for lateral entry and which shall submit its recommendations to the Chief, PNP for approval.

Deputy Chief PNP for Admin - Chairman
DPRM - Vice-Chairman
DC - Member
DI - Member
DHRDD - Member
Chief, RSD, ODPRM - Member / Recorder
Directors, NSUs - Special Members (as applicable)

The Headquarters Philippine National Police thru DPRM shall declare the quota for Lateral Entry during the first quarter of the year for approval of the Chief, PNP. Once approved, DPRM shall announce the acceptance of applications.